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Exam 6: Using Mail Merge

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Question 21

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As your business has grown, you have found it increasingly hard to keep track of your mailings to your customers without using a database, so the time has come to use a database, and with it, mail merge technology. You turn to your friend Thomas, since he has been doing mail merges for a long time and can guide you in the use of this tool in Microsoft Word. -Thomas tells you that information sorted from A to Z is an example of information sorted in _______ order.

A) descending
B) ascending
C) chronological
D) high-low

E) B) and C)
F) B) and D)

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Question 22

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An example of a(n) _______ might include the name and address of club members, as well as information about each member's phone number and interests.

A) index
B) reference table
C) data source
D) glossary

E) B) and C)
F) A) and B)

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Question 23

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MATCHING Identify the letter of the choice that best matches the phrase or definition. -A common form for address information exported from email and contact management programs

-In the accompanying figure, the text has inconsistent separator characters.

Duncan thinks that the easiest way for him to get comfortable with mail merges is to create a data source from scratch with which he can experiment. -Duncan knows that when he creates a new data source within Word, Word provides a number of default fields, some of which he will not need. Which of the following is a default field that Word provides?

Word will transform the field name "First Name" into _______.

MATCHING Identify the letter of the choice that best matches the phrase or definition. -Contains the name of the fields in the data source

As your business has grown, you have found it increasingly hard to keep track of your mailings to your customers without using a database, so the time has come to use a database, and with it, mail merge technology. You turn to your friend Thomas, since he has been doing mail merges for a long time and can guide you in the use of this tool in Microsoft Word. -Which of the following is NOT a true statement Thomas can make as he introduces you to merging documents?

The My Data Sources folder is a subfolder of the _______ folder.

You can press the _______ keys to move the insertion point to the previous field.

The angle brackets surrounding field names are also called _______.

To display only the records containing a particular value in a particular field, you ____________________ the data source.

To open the Merge to New Document dialog box, click ____________________ in the Mail Merge task pane.

In the Convert to Text dialog box, each data item is formatted as a separate cell in a column.

A use of a merge _______ in a main document might be to retrieve a name from the data source.

Duncan thinks that the easiest way for him to get comfortable with mail merges is to create a data source from scratch with which he can experiment. -Duncan's first step in creating a data source is to click the _______ in the Start Mail Merge group.

When inserting merged fields, you must include proper _______ around the fields so that the information in the merged document will be formatted correctly.

As you create a data source, keep in mind that you cannot have _______ fields with the same name.

MATCHING Identify the letter of the choice that best matches the phrase or definition. -You can only use this merge field if you include a State field in your data source

After you complete a mail merge, a connection exists between the main document file and the data source file.